Guide about Administration processes

SH/SCYP/DFP Administration Step-by-step

Exchange Students Step-by-Step

Self-funded Step-by-step

Important Information about Governmental administration

Authorisation form for mail collection

Applying for a student card

Government directive 362/2011. (XII.30.) regulatesthe application process for permanent and
temporary student cards used in higher education.

REQUEST FOR PERMANENT STUDENT ID CARD:

1. A photograph and a sample signature must be taken at the Government/Document Office
(here the National Unified Card System is prepared - NEK data sheet).

2. The personal and address data on the NEK form received from the Government/Document
Office must correspond with the existing data in Neptun. (PLEASE, look at the sheet you are
receiving at the Government/Document Office and check the data before you leave!) It is
absolutely necessary to report any discrepancies and provide the correct data in the Study to
your Academic Administrator.

3. The student ID card application must be started in the Neptun system with the NEK ID on
the NEK form - Administration / Student ID card application. In the case of a first year student,
it is ONLY possible to start the application after enrolment (after establishment of student
status.)

4. If, after the termination of the legal relationship entitling a student to the use of the card
and during the period of validity of the card, you establish a new legal relationship with the
same cooperating body, and with the data content of the card still corresponding to reality -
your student card remains valid.

5. Application for a student card is free of charge.

6. The completed student card is mailed by the Office of Education to the address of the
University’s Academic Registry (TO). The administration officer in the Academic Registry will
inform you in a message in the Neptun system of the student ID card and how to obtain the
sticker required for the card’s validation for the active semester in accordance with current
epidemiological rules.

APPLICATION FOR A TEMPORARY STUDENT CERTIFICATE:

1. If your previous student ID is no longer valid (e.g. from high school), lost or damaged, you
will need to apply for a temporary student card.

2. An application for a permanent student card must be initiated on the basis of the above
information.

3. Following application for a permanent student card, upon request, the TO will issue a
temporary ID card valid for 60 days.

Contacts: https://neptun.sze.hu/images/angol/Academic%20Registry.pdf

How to apply for TAX number/card

We can transfer scholarships only to students with a TAX number

How to apply for tax card?

Submit personally at Tax Authority:

• Complete the form with CAPITAL Letters (available at the Tax Authority)
• Passport
• Residence Permit
• Accommodation Report from the Immigration Authority
• Student’s status certificate

You will get a certificate for your TAX number (please submit the number to the Academic Registry Office!)

Also self-funded students are recommended to obtain a TAX card if they wish to work.

You will receive your official TAX card within 30 days

You can get your TAX Card at :

NAV Győr-Moson-Sopron Megyei Adóigazgatósága:
Győri központi ügyfélszolgálat
9021 Győr, Szent István u. 15-17.
 +3696-616-000)

For English language support,

please press „0” on the information desk.

You will immidiately get a certificate with your TAX number, please submit the number to the Academic Registry Office!

You will receive your official TAX card within 30 days

Ask for your mentor’s help to be sure!

How to apply for a health insurance card (TAJ kártya)

Only for scholarship holder students
(Stipendium Hungaricum / Christian Young People)
at Széchenyi István University, Győr

The subject of health insurance is mentioned during your recent
orientation sessions.
You will remember that all SH and SCYP students are insured by the Hungarian State Health Insurance, but
health care services are available only if you are in possession of the HEALTH INSURANCE CARD (in
Hungarian TAJ-KÁRTYA).
It is very important to apply for one as soon as possible after your arrival.

Please be aware that you MUST have insurance during your studies and it is your own interest and
risk to submit your request for insurance as soon as possible after your arrival.

During the academic year (September-June) you have the opportunity of registering at the University for
your insurance card without needing to go to the Health Insurance Authorities‘ Offices.

If you wish to apply for a new health insurance or wish to revalidate your insurance, please bring the
COPIES of the required documents to our office (International Directorate, ÚT107) and we will forward them to the Hungarian National Insurance Fund.

Outside of this period, or if you wish to submit a new request or revalidate your insurance on your own,
please visit our office (International Directorate, ÚT107) we will give you the
missing documents and after that, you should take the necessary documents to the Health Insurance
Authorities‘ Offices.

If you have lost your card you must submit your request personally and have to pay 4.000 HUF

On receiving notification, you can collect your ready insurance card (TAJ kártya) at our office (ÚT107). All
the Hungarian state-financed health care services are available for students with valid insurance (TAJ)
cards, however, it might happen that you have to pay for some services like the other Hungarian citizens.

Information for Stipendium Hungaricum

The mission of the Programme

The Stipendium Hungaricum Scholarship Programme was launched in 2013 by the Hungarian Government. The core mission of the programme is to increase the number of foreign students in Hungary and to encourage Hungarian higher education institutions to attract top foreign students; currently, more than 80 sending partners are engaged in the programme. The main web page of the programme is here.

Thousands of students from all around the world apply for higher education studies in Hungary each year.

In the academic recent year, numerous students can begin their studies in Hungary in the framework of the Stipendium Hungaricum Programme.

The Programme is managed by Tempus Public Foundation.

Stipendium Hungaricum scholarships are available for bachelor, master, doctoral and non-degree programmes (preparatory and specialisation courses). Available programs at the Szechenyi Istvan University in the program 2022 - 2025:

Bachelor level:

1. BSc Vehicle Engineering
2. BSc Civil Engineering
3. BSc Logistics Engineering
4. BA International Relations
5. BSc Business Administration and Management
6. BSc Agricultural Engineering
7. BSc Food Engineering

Master level:

1. MSc Vehicle Engineering
2. MSc Mechanical Engineering
3. MSc Computer Science Engineering
4. MSc Computer Science
5. MSc Infrastructure Engineering
6. MSc Architecture
7. MSc International Economic and Business
8. MSc Supply Chain Management
9. MSc Marketing
10. MSc Business Informatics
11. MSc Regional and Environmental Economic Studies
12. MSc Tourism Management
13. MA Flute Performance
14. MA Clarinet Performance
15. MA Violin Performance
16. MA Pianoforte Performance
17. MA Trumpet Performance
18. MA Design
19. MSc Electrical Engineering

Doctoral level:

1. SzEEDSM (Széchenyi University’s Doctoral Program in Management)
2. Doctoral  Programme in Transport and Vehicle Sciences
3. Doctoral  Programme in Informatics
4. Doctoral  Programme in Civil Engineering Sciences
5. Doctoral  Programme in Crop and Horticulture Sciences
6. Doctoral  Animal Sciences
7. Doctoral  Food Sciences
   
   

You can find detailed information about the language and academic requirements and of all - not only Stipendium Hungaricum - international academic programs, offered by the university on this webpage: http://admissions.sze.hu

In the case of the Stipendium Hungaricum programme, you don't need to apply directly to our programs. Please, follow the Stipendium Hungaricum application instructions, and the coordinator, Tempus Public Foundation will directly forward your application to our university.

2024/2025 Stipendium Hungaricum Scholarship program's application instructions is already closed (15 January 2024 2.00PM)

The following call for applications is expected by the end of 2025.

Useful links:

• Stipendium Hungaricum program's up-to-date Operational Rules are available here.

If you are already studying in Hungary with a Stipendium Hungaricum scholarship, and you wish to change your studies at the Szechenyi Istvan University, please choose and complete the suitable online form:

• Request to change the programme/institution (Deadline 30 April/ 30 November)
• Request to extend the studies at the Szechenyi Istvan University (Please check the SH Operational Rules)

Information for Stipendium Hungaricum scholarship students at Szechenyi Istvan University:

• Orientation information for new SH students here!
• Academic information, rules and regulations for students here!

• After graduation: Apostille process for graduates Stipendium Hungarcium students

Applying for Residence Permit extension 

The following information is relevant for all students who wish to renew (extend) their residence permit, including those who have applied for a scholarship extension, irrespective of whether they will continue their studies as scholarship holders or as self-funded students.

We would therefore like to inform you in advance about the subsequent steps that will need to be taken, regardless of whether your extension request is granted or denied.

If your request is granted, your scholarship will continue under the conditions stated in your new Letter of Award. If your extension request is denied, you may continue your studies as a self-funded student.

In both cases, once you receive the official decision documents, you will need to begin the process of renewing your residence permit.

We would like to provide you with an overview of the residence permit renewal process. Please read the information below carefully, as several steps are time-sensitive and require your prompt attention and active cooperation.

1. 
   Extension Plattform: enterhungary.gov.hu
   
   2. The extension procedure can begin once:
   
   • the application has been submitted,
   • the administrative fee has been paid (if required),
   • all pages of the passport have been uploaded.
   
   3. Within 15 days after submitting your application, without any notification, you must appear in person at the Immigration Office for biometric identification.

Please note that if you fail to appear within the prescribed deadline, your application will be deleted. We strongly advise you not to leave Hungary or make any travel arrangements until you have fulfilled the biometric identification requirements.

4. 
   Required documents

• Student Status Certificate: You may request this document from the Academic Registry Office. Academic Registry Contacts can be found here: https://neptun.sze.hu/en_GB/home# )
  
  • In case of self-funded students, Letter of Confirmation: Please write to selffunded@sze.hu to kindly request the confirmation of your paid tuition fee.
  
  • Proof of Accommodation: Please request this document from our colleagues at the Halls of Residence Office via the following email address: accommodation@sze.hu.
• Proof of financial background: If you continue your studies as a scholarship granted student, you may submit your new Letter of Award issued by the Tempus Public Foundation as proof of financial support. If you continue your studies as an extended scholarship student or as a self-funded student, you will be required to submit bank statements as proof of sufficient financial resources.
• Health insurance: If you continue your studies as a self-funded student, you are required to have valid health and accident insurance, ideally covering the entire period of your studies, but at least for one year.

If you continue your studies as a scholarship holder, you will remain entitled to healthcare services in Hungary in accordance with the regulations governing the use of a valid TAJ card, and your healthcare expenses will continue to be covered by the Hungarian government.

5. 
   The Immigration Authorities will send notifications (e.g., requests
   for additional documents) to the email address you provided. Please check
   your email inbox regularly.
   
   6. The extension request may be submitted no earlier than 90 days
   before the expiry date. Before submitting, please consider whether you will
   be able to appear at the Authorities in person within 15 days for biometric
   identification.
   
   Please note: once the process for a new (extended) residence permit has begun, you must remain in Hungary until it is issued (approximately 1 month). If the
   new document is issued while you are abroad, your old residence permit becomes invalid automatically, thus you will not be able to re‑enter Hungary.
   
   Submitting the application two weeks prior to the expiry of the residence
   permit is sufficient.
   
   7. For students who have already left Hungary:
   If you have already submitted your application and completed the biometric dentification procedure before leaving Hungary, the residence permit renewal process has officially begun.

Please note, in this case your new residence permit is issued while you are abroad, your current residence permit will automatically become invalid, and you will not be able to re-enter Hungary using that permit.

In such a case, please contact the Immigration Authorities (in Győr via  ndr@oif.gov.hu) and request the termination of your residence permit renewal application. In your email, please provide sufficient personal information (e.g., your full name, date of birth, passport number, and case reference number, if available) so that your case can be properly identified.

You are advised to submit a new residence permit renewal application approximately two weeks before your planned return to Hungary if your current residence permit is still valid.

If your new (extended) residence permit has already been issued while you’re out of Hungary and the permit has been delivered to your Hungarian address, you will receive an email notification about it. In this case, you should visit the nearest Hungarian consulate or embassy in the country where you are currently staying and apply for a Type C visa to return to Hungary.

Important: Residence permit extension applications must be submitted before the expiry date of your current residence permit. It is not possible to submit an extension request after your residence permit has expired.

We hope you will find this information useful.